PRIVACY POLICY

1.Commitment to Student Privacy

The Student Representative Council (SRC) — Sahastradeep of JD College of Engineering & Management (JDCOEM), Nagpur operates the official portal at www.srcjdcoem.in. We are committed to safeguarding the privacy and digital security of our students, faculty members, and external collegiate delegates.

This Privacy Policy explains how we collect, handle, store, and protect your personal information in compliance with the Information Technology Act, 2000, the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and applicable Indian data protection standards.

2.Information We Collect

We collect only the minimum necessary information required to facilitate event participation and student governance:

• Academic Identity Details: Full Name, College Roll / BT ID, Academic Department, Year of Study, and College/Institution Name (for external collegiate delegates).
• Contact Information: Official/Personal Email Address and Mobile Number (used strictly for festival pass delivery, gate check-in alerts, and emergency team communication).
• Team Information: For group competitions, Team Name, Member Rosters, and assigned Team Lead details.
• Transaction References: Order ID, Timestamp, and 12-digit UPI Bank Reference Number (UTR) submitted for manual or automated fee verification.

4.How We Use Your Information

Your data is utilized strictly for non-commercial, collegiate operational functions:

• Generating digital QR entry passes and verifying gate admissions at campus security checkpoints.
• Orchestrating competition fixtures, judge scoring brackets, and certificate issuance.
• Sending important event updates, schedule shifts, or weather alerts via email or SMS.
• Facilitating student council voting, polling, and leadership applications.

5.No Sale or Commercial Renting of Student Data

Information is accessible strictly to authorized faculty coordinators and designated SRC executive committee members on a strict need-to-know basis.

6.Data Retention & Security Measures

All registration data is stored in enterprise-tier, ISO 27001-certified cloud infrastructure (Google Cloud Platform / Firebase Firestore) equipped with strict role-based access control (RBAC), multi-factor authentication for administrators, and continuous security auditing. Data is retained for the duration of the academic tenure for certificate validation and institutional archiving.

7.Your Rights

Registered students and delegates have the right to:

• Review and access their active registration pass records in the Student Dashboard.
• Request corrections to misspelled personal details or wrong contact information before event commencement.
• Request the complete deletion of their test accounts or non-active historical registrations by contacting the secretariat.